Applying for credit transfer

Submitting a credit transfer application consists of four stages:

1. Creating the application
2. Adding information about the institution where the studies were completed: Add the higher education institution(s) where the studies were completed. At this stage, you can also add, edit, or remove attachments, such as transcripts of records and course descriptions.
3. Adding completed courses: Add the completed courses to the application form and specify the person responsible for processing the credit transfer application.
4. Submitting the application

More detailed instructions for each stage are available below.

NOTE! If you have not yet had a guidance discussion regarding credit transfer, please review the information available at: https://www.haaga-helia.fi/en/career-and-competence/recognition-prior-learning-and-work-study 

1. You can create a new credit transfer application from two different locations in Peppi. You may choose either option.
2. From the top menu on the Peppi Student Desktop, select Credit Transfer.
3. From the top menu on the Peppi Student Desktop, select PSP (Personal Study Plan). Then open the Credit Transfer tab.
4. Carefully read the instructions in the blue information box on the right-hand side of the page.
5. Select + New Application.
6. Your personal information is displayed at the top of the page. At the bottom of the form, enter the details of your guidance discussion if you have discussed the studies to be credited with your study counsellor. You may use the additional information field to record any agreed matters.
7. Select Save.

The application will open in draft status. Continue by following the instructions in the next section.

You can provide information about your previous studies in two ways:

a) By attaching the transcript of records

1. Select the + Add Institution and Attachments button located at the bottom of the application page when the application is in draft status. The institution type must always be Higher Education Institution.

2. Select the correct institution type and the institution where the studies were completed from the drop-down menu. If the correct institution is not listed, please contact Student Services by email at [email protected].

   NOTE! Do not fill in any other fields on the form.

3. Use the Select Files button at the bottom of the page to upload attachments. Instructions regarding attachments can be found at the top of this instruction page.

   NOTE! The maximum file size for an attachment is 150 MB.

b) By sharing an MyStudyinfo link

1. Share your link by following the instructions:How to share your transcript of records through My Studyinfo? | Haaga-Helia
2. Add the link to your application when completing the + Add previously completed study (Add course) section, under Justifications
3. Select Save.

The view will return to your application in draft status.

You can add attachments or edit the information of a saved institution later by selecting the Edit (pen) button on the right side of the institution record.

If necessary, you can remove the institution by selecting the Delete (X) button next to the Edit button.

There are two ways to add completed studies to the application. Choose Method A or Method B depending on whether the completed course is intended to replace a specific course in your PSP or whether you wish to include the completed course in your PSP as it is.

• Method A: Use this method when the completed course will replace a specific course in your PSP (accreditation).
• Method B: Use this method when you want to include the completed course in your PSP as such (inclusion).

NOTE! Credit transfer applications for AOKK studies are always processed using Method A.

1. Select + Add Previously Completed Study at the bottom of the page.
2. In the Type of Credit Transfer Applied For field, select Accreditation from the drop-down menu.
    

3. Select the handler for the course.

   The handler is selected by entering the person's name or the first three letters of their name in the handler field and choosing the correct person from the search results. Instructions for selecting a handler are available at the top of the form.

4. Enter the details of the previously completed study in the left-hand section of the form by selecting + Add Study.

   In the Code field, enter the course code if known (maximum length: 30 characters; shorten the code if it exceeds this limit).

   The course name in the language of instruction and in English, the extent (credits), extent type, language of completion, assessment, institution where the studies were completed, and completion date must be entered exactly as they appear on the attached transcript or certificate.

   For studies completed elsewhere, the original grade should be transferred if the grading scale is equivalent. Otherwise, enter Passed (P) as the grade and provide the original grade awarded by the institution in the additional information field.

   If necessary, you can add or update institution information by selecting the + Add button next to the institution heading.

5. Enter the institution information according to the instructions in section 2, “Adding Institution Information and Attachments.”

   You may enter additional details about the completed study in the Justification field.

   Credit transfers are generally processed on a course-by-course basis.

   1. If you wish to apply for substitution for two separate Haaga-Helia courses, the information for each course must be completed and saved separately in its own section. After saving a section, you can create a new one by selecting + Add Previously Completed Study.
   2. As an exception, if two previously completed courses together are intended to substitute for one Haaga-Helia course, add the second completed course to the same section by selecting + Add Study again.

   NOTE! If you are an AOKK student and are applying for credit transfer simultaneously for all three of the following courses:

   1. Basis of teaching and learning (5 ECTS)
   2. Learning at work and in networks (5 ECTS)
   3. Professional knowledge and changes in working life (5 ECTS)

   please refer to the separate instructions (below): Professional teacher education: Instructions for credit transfer of multiple courses

6. In the Select from PSP Studies panel on the right-hand side of the form, select the course(s) in your PSP that you wish to substitute with the previously completed higher education study.

   You can view the details of a course by selecting its name. To add a course to the application, select the button on the right side of the course. The selected course will then appear under Studies Selected for the Application.
   
   Please note that a course must be included in your PSP before it can be substituted with a previously completed study. If the course is not yet included in your PSP, you must first add it through the Edit PSP tab on the Peppi Student Desktop before completing the application.

7. Once all information has been entered, select Save.

Professional teacher education: Instructions for credit transfer of multiple courses

Use these instructions ONLY if you are applying for credit transfer for all the following courses at the same time:

• Basis of teaching and learning (5 ECTS)
• Learning at work and in networks (5 ECTS)
• Professional knowledge and changes in working life (5 ECTS)

These instructions replace Step 3 of the general credit transfer instructions. Steps 1 and 2 must be completed before proceeding with this step.

1. At the bottom of the page, select + Add previously completed study.
2. In the Credit transfer type field, select Accreditation from the drop-down menu.
3. Select the handler for the studies in question.
4. The processor is selected by entering the person's name or the first three letters of their name in the processor field and choosing the correct person from the search results. Instructions for selecting a processor can be found at the top of the form.
5. Enter the details of one previously completed course on the left side of the form that opens by selecting + Add course.
   • In the ID (code) field, enter the course code if known (maximum length is 30 characters; shorten the code if it exceeds this limit).
   • The course name in both the language of completion and English, credits, type of scale (credits), language of completion, grade, places of performance (institution), and completion date must be entered exactly as stated in the attached certificate.
   • If necessary, you can add further institution details by selecting the + Add button next to the institution heading.
   • Complete the institution information according to Section 2 of the credit transfer instructions, “Add a place of performance and attachments.”
6. In the Justifications field, you may add additional information about the completed studies, if necessary.
7. Select Add.
8. Select + Add course again and enter the details of the next previously completed course as described in steps 5–7. Repeat until you have entered all previously completed studies.
9. On the right-hand side of the form, in the Select from the studies in PSP (Personal Study Plan) section, choose the following courses from your PSP:
   • Basis of teaching and learning (5 ECTS)
   • Learning at work and in networks (5 ECTS)
   • Professional knowledge and changes in working life (5 ECTS)

Add each course to the application by clicking the button on the right side of the course. The selected course will appear under Studies selected to application.

10. Once all information has been entered, select Save.

Continue completing the application from Step 4 of the general credit transfer instructions, Submitting the application.

1. Select + Add Previously Completed Study at the bottom of the page.
2. In the Type of Credit Transfer Applied For field, select Inclusion from the drop-down menu.
    

3. Select the handler for the study.

   The handler is selected by entering the person's name or the first three letters of their name in the handler field and choosing the correct person from the search results. Instructions for selecting a handler are available at the top of the form.

4. Enter the details of the previously completed study in the left-hand section of the form.

   In the Code field, enter the course code if it is known. The course name in the language of instruction and in English, the extent (credits), extent type, language of completion, assessment, institution where the studies were completed, and completion date must be entered exactly as they appear on the attached certificate or transcript.

   For studies completed elsewhere, the original grade should be transferred if the grading scale is equivalent. Otherwise, enter Passed (P) as the grade and include the original grade awarded by the institution in the additional information field.

   If necessary, you can add or complete institution information by selecting the + Add button next to the institution heading.

5. Enter the institution information according to the instructions in section 2, “Adding Institution Information and Attachments.”

   If you are applying for credit transfer for more than one completed study, the information for each study must be entered and saved separately. After saving a section (see step 7), select + Add Previously Completed Study again at the bottom of the page to add the next study.

   When applying for the inclusion of multiple studies, make sure that each study has a unique course code.

6. You may enter additional details about the completed study in the Justification field.

   Place the studies to be included within your PSP structure. From the drop-down menu, select the study module under which you want the credited study to be placed. You can select PSP Preview to view the structure of your PSP.

   Once all information has been entered, select Save.

7. The application remains in Draft status until it is submitted to the processor by selecting Submit Application.

   Before submitting the application, carefully review all the information you have entered and verify that the correct processor has been selected. If you do not submit the application immediately, you can still edit it, add information, or continue completing it later.

   If you wish to delete the application, select Cancel Application.

NOTE! Once the application has been submitted, it can no longer be edited unless the processor returns it to you for additional information or corrections. A separate credit transfer decision is made for each course included in the application. You can monitor the status of your application in the Credit Transfer section of the Peppi Student Desktop.

Students are responsible for following the status of their application in the study records section of the Peppi Student Desktop and ensuring that any approved credits are recorded in the system.

For new students, students admitted through the Open Pathway, transfer students, and exchange students, credit transfers are recorded during the first study period of the semester.

The processing time for other credit transfer applications is three weeks, taking general holiday periods into account. If the credit transfer has not been recorded within the agreed timeframe, please contact the processor of your application.

The credit transfer application system also sends email reminders to students.

After an application has been submitted for processing, it can only be edited if the processor returns it to you for additional information or corrections. Applications returned for completion are visible in the Credit Transfer section of the Peppi Student Desktop and on the Credit Transfer tab of your PSP.

To edit a returned application, first open the section related to the study by selecting the pen icon. The following actions are available:

Completing the application

1. Select the pen icon next to the section that requires completion.
2. Update the application according to the instructions provided by the processor.
3. Select Save when you have finished making the required changes.

NOTE! Attachments must be added under the institution information.

Removing added studies

1. Select the pen icon under the Previously Completed Study section heading.
2. In the new window, remove the study from the Studies selected for the application section.
3. Select Save.

Transferring the application to another handler

(If the person returning the application has instructed you to do so.)

1. Select the pen icon under the Previously completed study section heading.
2. Select a new processor.
3. Select Save.

NOTE! The application will be returned to the selected handler for handling only after you select the return for processing button on the form.