Lukkarikone instructions

Lead paragraph

In Lukkarikone, you can view the implementations’ schedules and the timetables of different groups, as well as build your own timetables. You can view the study offering without logging in, but you need to log in to create your own timetables and to edit them.

1. Current Events

On the Current Events tab, you can see the calendar reservations you have for the day. You can move to the next day by clicking the Next button.

2. Calendar

2.1.    The calendar view

Clicking the Calendar button in the upper left corner of the page will take you to the calendar view where you can see your weekly reservations. In the weekly view, weekdays from Monday to Friday are shown. Weekends are shown if there are reservations for them. You can switch the calendar view to a monthly, weekly, or daily calendar by selecting one of the buttons on the right side above the calendar.

Day, week, and month buttons

2.2.   Viewing reservation details

1.    In the calendar view, click on the reservation about which you want more information.
2.    Select Show implementation details.
3.    If you want to hide the reservation from the calendar view, select Hide reservation.

3. Building a timetable

3.1.    Automatic schedule

When you log in to Lukkarikone for the first time, an automatic schedule is created based on the implementations that you have enrolled for. The automatic schedule cannot be edited.

Automatic schedule

To view the automatic schedule, select Automatic schedule from the Schedule drop-down menu in the center of the top navigation bar.

You can see the contents of a timetable by clicking on the Index button on the top navigation bar.

3.2.    Searching for implementations and adding them to your timetable

NOTE! Implementations cannot be added to the automatic schedule. You can only edit the timetables that you have created.

1.    Select Calendar > Implementation search.

Implementation search

2.    From the drop-down menu, select the criteria by which you want to search for implementations:

  • Name or ID
  • Teacher name (only for logged-in users)
  • Group ID

TIP: The easiest way to search for implementations is to use your group's ID as the search criteria. You can also search for implementations by the group ID of the implementation type (see 3.3. Implementation types).

Search terms

3.    Enter part of an implementation's name or ID / a teacher's name / a group ID (minimum 3 characters) in the field.

4.     If you want to search for implementations that are active for a certain period of time, you can set the time period in the Active range field. Select the start date first, and then select the end date.

Calendar

5.    Click on the Search button.
6.    You can filter the search results from the drop-down menus above the results (Languages, Locations, Study begins, Study Types, Degree Programmes).

Search results

You can see more information about an implementation by clicking on the Info button next to it.

Info button

7.    Add an implementation to your timetable by clicking on the Add button next to it.

3.3.    Implementation types

You can also search for implementations by implementation type. Use the Implementation search and choose Group ID as the search criteria.

There are four alternative implementation types indicated with the following group IDs: CONTACT, ONLINE, BLENDED and VIRTUAL. Additionally, there are three group IDs that indicate when the lessons are organized: EVENING, WEEKEND and INTENSIVE.

When you want to search for implementations by the implementation type, use the following group IDs:

  • 'CONTACT' for contact courses. In contact courses, the teacher and the student are physically in the same location on campus, usually at a specifically scheduled time. Possible exams are organized either on campus or online, usually at a specifically scheduled time as stated in the implementation plan.
  • 'BLENDED' for blended courses. In blended courses, contact teaching (daytime, in the evenings, on weekends or during intensive weeks) is combined with online studies done independently and/or in cooperation with other students. Possible exams are organised either on campus or online, usually at a specifically scheduled time as stated in the implementation plan.
  • 'ONLINE' for online courses. In online courses, the teacher and the student are connected only through information and communications technology. The implementation includes scheduled online studies (e.g. lectures or group work). Possible exams are organised online at a time stated in the implementation plan.
  • 'VIRTUAL' for virtual courses. In virtual courses, the student studies independently in a virtual learning environment. Students can communicate with each other and the teacher through a virtual learning environment. Students can complete assignments and possible exams at a time that suits them best.
  • 'INTENSIVE' for courses that take place only during intensive weeks.
  • 'EVENING' for evening courses where all lessons start after 4 pm.
  • 'WEEKEND' for courses that take place only on weekends.
  • 'NONSTOP' for nonstop studies. Students can enrol in nonstop virtual courses flexibly during the semester.
  • 'VAP' for free choice studies.
  • 'EXCH' for studies suitable for exchange students.
  • 'KESÄ' for summer studies.

3.4.    Overlaps

If an implementation in the search results has one or more calendar reservations overlapping with an implementation you have already added to your timetable, a red bar will appear next to it in the search results.

"Show overlapping" button

The red bar shows how many of the implementation's lessons overlap with the lessons of the implementations already in your timetable. For more information on the overlaps, select Show overlaps. In the window that opens, you can see the names and dates of the overlaps, as well as their exact durations.

3.5.    Filling the free periods

If there are free periods on your timetable that you want to fill, use the Free period search.

1.    Select Calendar.
2.    Click on an empty slot in the calendar or paint the free period using your mouse. Free period search window opens.

Free period search window

3.    You can filter the search by the start time and the duration of the free period, as well as by place.
4.    To edit the date and start time of the free period, click on the Time field.

Calendar

5.    Add an implementation to your timetable by clicking on the Add button next to it.

3.6.    Searching for the reservations of a group or a room

1.    Select Calendar > Group search / Location search.
2.    Enter a part of a group's / a room's name or ID (minimum 3 characters) in the field.
3.    Click on the Search button.
4.    Add a group's / a room's reservations to your timetable by clicking on the Add button next to it.

3.7.    Adding events to your timetable

NOTE! You can only add events to timetables that you have created yourself.

1.    Go to the Calendar Admin view. Under the Index heading, you can see all the implementations', groups', and rooms' schedules added to the timetable you have selected.
2.    Click on the + button above the index and select the events you want to add to your timetable. All the calendar reservations of the events you select will be added to your timetable and can be seen on the index.

3.8.    Removing implementations, groups and rooms from your timetable

NOTE! Lukkarikone does not ask for confirmation whether you are sure that you want to remove an item from your timetable.

1.    Click on the Index button on the top navigation bar.
2.    Under the Basket content heading, you can see all the implementations', groups', and rooms' schedules added to the timetable you have selected.
3.    You can remove an item from your timetable by clicking on the trash can icon next to it.

4. Calendar Admin view

4.1.    Opening the Calendar Admin view

1.    Log in to Lukkarikone.
2.    Click on the arrow button next to your name in the upper-right corner of the page.
3.    Select Calendar Admin from the drop-down menu.

Calendar admin button

4.2.    Creating a new timetable

1.    Go to the Calendar Admin view.
2.    Under the Calendars heading, select Add new calendar.
3.    New calendar window opens. Enter a name for the new timetable and select Save.

4.3.    Changing a timetable's name

1.    Go to the Calendar Admin view.
2.    Click on the arrow button next to a timetable's name and select Edit.
3.    Enter a new name for the timetable and select Save.

4.4.    Adding notes to a timetable

You can add notes to a timetable. The notes are shown only in the timetable, to which you add them. Notes cannot be edited afterwards.

1.    Go to the Calendar Admin view.
2.    Click on the note icon next to a timetable's name.
3.    Select Create new note.
4.    Write the note and select Save.

4.5.    Viewing and deleting notes

1.    Go to the Calendar Admin view.
2.    Click on the note icon next to a timetable's name. The number on the icon indicates the number of notes.
3.    If you want to delete a note, click on the trash can icon.
NOTE! Lukkarikone does not ask for confirmation whether you are sure that you want to delete a note.

4.6.    Choosing the default schedule

The default schedule opens automatically when you log in to Lukkarikone.

1.    Go to the Calendar Admin view.
2.    Click on the arrow button next to a timetable's name and select Choose as default schedule.

4.7.    Sharing a calendar link

You can synchronise your calendar with your Google or iCloud calendar.

1.    Select Index from the top navigation bar. Then, select Share Calendar.
2.    Copy the link and add it to your Google or iCloud calendar.
3.    If you want to stop synchronising the calendars, select Remove Calendar Share.

4.8.    Deleting a timetable

NOTE! Lukkarikone does not ask for confirmation whether you are sure that you want to delete a timetable. You cannot delete the automatic schedule, the default schedule or the timetable that is currently open. You can see which one of your timetables is currently open on the Schedule field on top of the page.

1.    Go to the Calendar Admin view.
2.    Click on the arrow button next to a timetable's name and select Delete.