Work placement grants

The Erasmus+ Learning Agreement for Traineeships is an agreement between you, your host organisation and Haaga-Helia on the content and duration of your work placement. Please complete the form carefully before signing it.

Erasmus+ Learning Agreement for Traineeships

Please read the Erasmus Student Charter, which outlines the rights and responsibilities of students participating in Erasmus+ mobility.

Erasmus Student Charter

The amount of your Erasmus+ traineeship grant depends on the duration of your work placement and your destination country. The grant consists of the following:

• A monthly/daily grant
• Travel support
• Additional support for green travel
• Additional support for students with fewer opportunities

Erasmus+ grant is paid for the exact duration of your work placement for maximum 5 months. The start date is the day the host institution expects you to be present for the first time. The end date is the last day you need to be present. 

Upon completion of the work placement, the actual duration of your work placement will be verified from the Learning Agreement After Mobility form. If the duration has been shorter or longer than planned, the amount of the grant will be recalculated.

The minimum duration of an Erasmus+ work placement is two months (60 days). If the actual duration of your work placement is less than the minimum duration, the work placement will be considered canceled and the full grant will be refunded. 

Erasmus+ monthly grant is categorized according to the host country's expected living expenses. Full month is 30 days, and for the exceeding days the daily grant is montly grant divided by 30.

Erasmus+ travel grant is based on the distance between the home university and the host institution and it's automatically paid to everyone receiving an Erasmus+ grant. The grant is calculated with the Erasmus+ distance calculator: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator.

Note. You can apply for get Green Travel grant if you travel to the destination in a greener way, such as by bus, train or carpool.

If you travel to your exchange destination using a green mode of transport, such as train, bus or carpooling, you may be eligible for an increased green travel grant and up to 6 additional travel days for which individual support may be paid. Tips for greener travel:

• Erasmus by Train
• Erasmus Green Travel

You can apply for green travel support by enclosing to your grant application a Green Travel Declaration form in which you describe your mode of transport and travel schedule. You must keep receipts for your travel expenses, but you do not need to attach them to your application.

Green Travel Declaration

Students who have fewer opportunities to participate in a student exchange and who belong to following nationally defined groups can receive a fixed individual fewer opportunities top-up of 250€ to their monthly Erasmus+ grant.

Social obstacles:

• Students with families (children under 18)
• Acting as a family carer (agreement on family care with the municipality)

Migrant background:

• Students who have received international protection (refugees, asylum seekers, those who have received international, temporary or secondary protection, or the student has a refugee travel document)

Disabilities:

• Students with an EU disability card, or the right to it
• Disabled and functionally impaired (at least moderate functional impairment*)

Health obstacles:

• Suffering from serious and/or chronic health problems (at least moderate functional impairment*) *Moderate functional impairment: disability categories 6—10. The person is not capable of activities that require constant precision and concentration. The treatment of the disease causes stress and takes time every day, and neglecting the treatment causes a danger to the state of health.

You can apply for fewer opportunities top-up by enclosing to your grant application a Fewer Opportunities Declaration form in which you describe your eligibility for one of the above mentioned group. 

Fewer Opportunities Declaration

Additional special needs and inclusion grant is available in Erasmus +, Nordplus and TFK student exchange programmes. This grant is intended to enable exchanges where a specific need imposes additional costs on the exchange period which cannot be supported elsewhere. A special need may be due to a disability, mental or physical illness, learning disability, personal situation or other similar reason. 

In these cases, we recommend to start preparations well in advance, at least six months before departure. In addition to applying for this additional grant, it can take time to obtain information and ensure special arrangements at the exchange destination. 

The application period is continuous, and the application form is available on the National Agency for Education's website. The applicant fills in their own share of the form and the sending university its own share. The university submits the application to the National Agency for Education. 

More information about the accessibility grant on EDUFI website

To learn more about the special needs and inclusion grant, please book appointment with your International Affairs Specialist. Please do not share your personal health information via email. 

All Erasmus+ work placement students can do an OLS-language test https://academy.europa.eu/. The OLS-test are available in the following languages: English, Spanish, French, German, Italian or Dutch.

Erasmus+ programme also offers free OLS online courses that are available for all.

Submit the following documents within one month of completing your traineeship:

1. Work placement report: Submit your report in Moodle.
2. Erasmus+ Learning Agreement After Mobility Form: The document must be signed and clearly indicate the exact start and end dates of your traineeship. Send the document by email to [email protected].
   - Please note: If the actual duration of your traineeship, as confirmed in the document, is shorter than originally planned, this will affect the amount of the second instalment of your grant.
   3. Erasmus+ partcipant report: Complete the feedback survey using the link you will receive by email.