Grant for work placement abroad

The final sum of the Erasmus+ grant is defined by two factors: The duration of your placement and your country of destination. 

Erasmus+ grant is paid for the exact duration of your work placement, 5 months maximum. The start date is the day the host institution expects you to be present for the first time. The end date is the last day you need to be present. 

The destination countries are divided into two categories based on the level of expenses in the countries as follows:

Students who have fewer opportunities to participate in a Work placement abroad and who belong to nationally defined groups can receive a fixed individual support increase of €250 to their normal Erasmus+ grant:

Social obstacles:

• Students with families (children under 18)
• Acting as a family carer (agreement on family care with the municipality)

Migrant background:

• Students who have received international protection (refugees, asylum seekers, those who have received international, temporary or secondary protection, or the student has a refugee travel document)

Disabilities:

• Students with an EU disability card, or the right to it
• Disabled and functionally impaired (at least moderate functional impairment*)

Health obstacles:

• Suffering from serious and/or chronic health problems (at least moderate functional impairment*)

*Moderate functional impairment (disability categories 6—10)

The person is not capable of activities that require constant precision and concentration. The treatment of the disease causes stress and takes time every day, and neglecting the treatment causes a danger to the state of health.

If you wish to apply this support please fill in the cetificate document below, and send it to grant(a)haaga-helia.fi. 

Students with a disability may be eligible for additional financial support. Accessibility grants are intended to enable international mobility in circumstances when an injury, impairment, illness, learning difficulty or other special need causes additional costs which are not covered by other sources. There is an ongoing possibility to apply for accessibility grant but please submit your application at least six months before departure. 

More information about the accessibility grant on EDUFI website

Application process in nutshell 

1. When you have found a suitable work placement, please contact your study counselor or work placement coordinator to get the placement approved. 
2. Fill in the necessary attachments to the application:
   • erasmus-learning-agreement-traineeship-2023

      signed by the student, the work placement coordinator, and the employer 

   • Erasmus+ Grant agreement for traineeship mobility 2023.docx

     signed by the student 

3. Log in to Haaga-Helia Work Placement Portal with your Haaga-Helia credentials to submit the application. Remember to submit the application well before your work placement starts in order to receive the grant in time. Grant cannot be applied afterwards. 
4. After the work placement: Return the work placement report and placement certificate as well as fill in the EU survey within a month after your placement has ended. Please see the detailed instructions below.

Grants are paid on the 15th of each month. (excluding summer)

• The monthly deadline for application submission is on the 25th day at 23:59 
• If you have submitted the application by the deadline the grant will be paid on the 15th of the following month 
• If you submit your application after the monthly deadline your grant is paid after two months (e.g. you submit your application on 26.9. the grant is paid on 15.11.) 

NOTE! Exceptional schedule for the summer season 

• The deadline for submitting the application is June 10 (June 10, 2024). In this case, the grants will still be paid in July. 
• All applications submitted after June 10th will not be processed until after the holidays and will be paid on August 15th.

Erasmus+ work placement grant is paid in two installments: 

• The first installment (80%) is paid before Work Placement or after we have handled the complete grant application (payment according to the schedule mentioned above) 
• The remaining 20% allocation is paid after your placement, when you have returned all necessary documents according to the After the work placement section below 

All Erasmus+ work placement students can do an OLS-language test https://academy.europa.eu/. The OLS-test are available in the following languages: English, Spanish, French, German, Italian or Dutch.

Erasmus+ programme also offers free OLS online courses that are available for all.

Return the following documents within one month after your placement has ended: 

1. Work Placement Report via Haaga-Helia Work Placement Portal
2. Traineeship Certificate/After mobility form from your Learning Agreement, signed certification including the exact dates of the duration of your placement. Email the certificate to grant(a)haaga-helia.fi 
   • Please note: If the actual duration of the placement (according to the traineeship certificate) is shorter than planned, the second part of the grant will be amended accordingly. 
3. An online EU Survey questionnaire. A link to the survey will be sent to you by email.