Guidelines for the Use of Artificial Intelligence at Haaga-Helia University of Applied Sciences

These guidelines discuss generative artificial intelligence and its use.
Artificial intelligence is defined according to the European Parliament.
The AI guidelines are updated as needed when we receive new information and technology advances.
These guidelines ensure that AI is used in a beneficial and sustainable manner. AI does not replace teachers’ nor students’ thinking but it can facilitate and accelerate many tasks.
When teachers and students follow these guidelines, AI becomes an effective and useful tool in teaching and learning. The use of AI in studies provides students with the skills needed in future working life and supports the development of expertise.

General Guidelines for Generative Artificial Intelligence

Artificial intelligence and language models can be used to enhance learning. They are useful tools that are increasingly used in the working life, so learning to use them is important.

Artificial intelligence and language models are used to support studying and teaching. Artificial intelligence complements and supports studying but does not replace the teacher's teaching and guidance.
If you use AI-generated content in assignments, it must always be mentioned. Avoid direct quotes. The person who wrote the text is always responsible for its correctness (Note: In the thesis, the text produced by artificial intelligence cannot be used as a source.)
Individual courses or assignments may deviate from these guidelines at the teacher's decision. Exceptions and their justifications must be clearly communicated to students. Justified reasons may include, for example: 1. The use of artificial intelligence may hinder goal-oriented learning, 2. The use of artificial intelligence may hinder the assessment of learning and competence, 3. The use of artificial intelligence involves a clear information security risk.
You have the judgement and responsibility for the material you produce. Stop and think about what you have produced and what kind of image the output gives of you as a professional.

Use of Generative Artificial Intelligence

Mindful use - use artificial intelligence thoughtfully and to promote learning. Be aware how AI-generated material works.
Responsibility for learning - you are accountable for your own learning and the quality of your work. Ensure that your answers reflect your knowledge and are based on reliable sources. Be prepared to discuss your process.
Text checking and ideation - you can use artificial intelligence to check and format your own text, search for ideas and clarify difficult words or concepts. Do not use artificial intelligence to generate the final assignment answer or thesis text. In your output, describe what artificial intelligence you have used and how.
Secure programmes - use the programmes provided by Haaga-Helia, which offer better protection for the information you enter (Edge - browser Copilot).
Reliable information - avoid unsubstantiated claims. Ensure that the information received from artificial intelligence is reliable and justifiable.
Permission for someone else's text - do not feed text created by someone else to artificial intelligence without explicit permission. The consent must be either oral or written.
Teacher's instructions - follow the teacher's instructions regarding the use of artificial intelligence. The teacher has the right to prohibit the use of artificial intelligence for pedagogical reasons.
Recording - recording of teaching, guidance or group work is not allowed without the separate permission of everyone present.
Also familiarise yourself with the RDI guidelines, ethical guidelines, information security and copyright related guidelines regarding artificial intelligence.

Ethical Use of Artificial Intelligence

Data protection and terms of use - please note the data protection and artificial intelligence service terms of use. Do not process confidential information in the services, such as business-related information of Haaga-Helia’s business partners.
Email addresses - When using AI programmes not provided by Haaga-Helia, do not use Haaga-Helia's email address when creating credentials.

Avoid these:

Use of data - be aware that the data you enter to the artificial intelligence may be used by a service provider that may be located outside the EU/EEA region. After feeding the data, you can no longer control how the data is used, and the data can no longer be deleted from the programme.
Personal data - personal data should not be entered into the artificial intelligence service. Personal data is all information from which a person can be identified.
Texts to be published - note that you do not upload your to be published writing or thesis to be checked by artificial intelligence. The artificial intelligence may store the text and reuse it as its own text.
Check the terms of use of the library's licensed materials before entering them into the artificial intelligence tool. Entering licensed materials is only allowed if permission is given in the terms of use. See the library's license instructions and familiarise yourself with the following articles: Venkula, J. 2024, Tekoäly opetuksessa ja tekijänoikeudet - eSignals Pro, Venkula, J. 2024, Tekoälyn suhde tietosuojaan ja tietoturvaan opetustyössä - eSignals Pro

Guidelines for Writing a Thesis

Following the guidelines - write your thesis in accordance with the thesis guidelines and practices.
Permitted sources – you must only use the sources permitted in the thesis instructions.
Use of artificial intelligence - be prepared to describe how you have used AI in your thesis. For example, in the ideation phase, in topic delineation or in finding sources.
Ideation and limitation - with the help of artificial intelligence programmes, you can search for ideas, limit your work and explore different perspectives in your research.
Interview material - thesis interview material should not be fed to artificial intelligence as such, as it may contain data protection and sensitive information. Artificial intelligence may not necessarily consider all perspectives when reviewing the results.
Final text - artificial intelligence should not be used to produce the final thesis text.
Text check - we recommend using, for example, Word proofreading or translation programmes that do not modify the text.
Permission to someone else's text - you do not have the right to feed another student's or teacher's work to artificial intelligence without permission, for example when opposing a thesis.
Expertise and accountability - in the thesis writing, the focus is on the development of your own expertise and working life skills, for which the author bears sole responsibility.

Updated 17.9.2024